WebEx Plugin 1.0
WebEx module provides support services WebEx collaboration that provides comprehensive interactive features and multimedia communications on the Web, so you can interact effectively in a web meeting.
It is possible to:
- Schedule a WebEx conference in JCMS, and show this conference in the Portlet of the Calendar plugin.
- Start a WebEx meeting directly in JCMS
- View the detailed history of the meeting
This plugin requires JCMS 8 SP1.
Install Jalios WebEx Plugin and Calendar Plugin, and restart JCMS.
You must first have a Meeting Center Corporate Account to use the WebEx plugin because it is the only one who can use the WebEx XML API.
WebEx provides the following information required to configure the plugin WebEx:
- WebEx ID: WebEx user ID for the WebEx Site Administrator.
- Password: The password for the WebEx Site Administrator.
- Site ID: The WebEx-assigned identification number that uniquely identifies your website.
- Site Name: The first string in your WebEx site URL, provided by WebEx. For example, siteName is "acme" for the site http://acme.webex.com.
- Partner ID: Optional. A reference to the WebEx partner.
You must copy your the information previously received by WebEx in the WebEx plugin Administration properties.
Members who are the meeting hosts must enter their WebEx identifiers via their profile page.
For this, go to your profile page and click the WebEx Identifiers... link.
A modal opens, in which you must enter your WebEx ID and password. Then click the Save button.
Create a WebEx Meeting
Note : Only members who are meeting hosts are allowed to create WebEx meetings. If you are a host, you must enter your WebEx identifiers in your profile page.
To create a new WebEx meeting, go to the Publish menu in the top bar of the home page, then click Add a WebEx meeting.
A new modal window opens with four steps: Informations, Attendees, Documents and Advanced
This step is used to enter the basic information needed to create a meeting.
Title: required. This field is used to enter the WebEx Meeting title.
Start date and End date: required. These fields are used to enter the dates at which the meeting takes place.
The Time Zone: This field is used to enter the time zone associated with the dates previously entered.
This step is optional. You can add members who will participate in the WebEx Meeting.
You can choose another meeting host if you do not participate in the WebEx Meeting.
Note: The Member that you select must have entered his WebEx identifiers in his Profile page.
This step is optional. You can attach documents to the WebEx Meeting.
This step is optional, you can give more details about the WebEx Meeting:
Select the Workspace in which the WebEx Meeting is stored. By default, the field is filled by the current Workspace,
Click the Finish button. After the WebEx Meeting is created, you will be redirected to the page of the WebEx Meeting.
Update a WebEx Meeting
If you want to update the WebEx Meeting information, please click the icon at the upper right of the page of the meeting.
A new modal opens, offering the same steps as for the WebEx Meeting creation.
Start a WebEx Meeting
To start a WebEx Meeting, you must be the meeting host.
If you want to start the WebEx Meeting, you must click the Start the meeting... button, and confirm.
A new page opens and the WebEx Meeting application sets up on your computer.
Warning : Please check that Java is enabled in your browser.
After that, WebEx launches and your browser is redirected to the page WebEx Meeting in JCMS.
Join a WebEx Meeting
A member who is not the meeting host can join the meeting by going to the page of the meeting, and then clicking the Join the meeting... button and confirm.
WebEx recording file
It is possible to record a WebEx meeting. You will get a WRF file that you can then upload to JCMS.
After joining the meeting:
Go to the Meeting menu / Start Recording
Enter the WRF file name that will be the recorded meeting file.
Click the recording button in the command window for recording.
When you finish the meeting, the WRF file is finalized. You can then upload the WRF file to JCMS.
If you go to the page, you see the following message:
To watch the WebEx recording files, you must install the WebEx Player.
The WebEx Player can be downloaded at the following url:
Members who have installed the WebEx Player can then download the WRF file and read it on their computer.
Show WebEx Meeting history
When you have completed the WebEx meeting, a meeting history will be created in WebEx.
Meeting history is generally not available until 24-48 hours.
When the the meeting history is not yet available, you have the following message:
When the meeting history is available, you have a new button Show History and the following message:
To see the history, click the Show History button.
A new modal opens, in which there are the details of each session of the WebEx Meeting (start date, end date, number of participants ...).