1. Prerequisite

• The OnlyOffice plugin requires an operational OnlyOffice co-editing server (Document Server). It has been validated with version 5.5 of this server.

• The JPlatform server must be accessible in HTTP or HTTPS from the OnlyOffice server and vice versa.

• The JPlatform and OnlyOffice servers must be accessible in HTTP or HTTPS from users' browsers.

• The JPlatform and OnlyOffice servers must be configured to be accessible with the same web protocol from users' browsers i.e. if the JPlatform server is configured in HTTPS, the OnlyOffice server must also be configured in HTTPS.

2. Minimum configuration

In the configuration of the OnlyOffice plugin, enter :

• the URL of OnlyOffice Document Server (property jcmsplugin.onlyoffice.document-server-url). This URL must be accessible from JPlatform and from users' browsers.

• the URL of JPlatform (property jcmsplugin.onlyoffice.document-storage-url). This URL must be accessible from the OnlyOffice server.

3. Advanced configuration

3.1 Internal URL of the OnlyOffice server

When editing a document, the OnlyOffice server is accessed in two ways:

• from user's browser: when opening the OnlyOffice editor
• from the JPlatform server: when saving a document, and when converting a document to PDF with OnlyOffice (see Conversion Service section)

In some configurations, for performance reasons, it may be interesting to be able to separate these two access ways. For example, if the JPlatform and OnlyOffice servers are on the same local network, the JPlatform server could directly access the OnlyOffice server via its IP address and an HTTP port and thus avoid unnecessary steps (no intermediate servers, no DNS resolution, no SSL certificate validation, etc.).

Since version 1.1, the URL to access the OnlyOffice server from the JPlatform server can be set in property jcmsplugin.onlyoffice.document-server-url.internal.

3.2 JWT Authentication

Document Server co-editing API can be protected by a JWT authentication mechanism. To activate this mechanism:

• Edit the configuration file of Document Server /etc/onlyoffice/documentserver/local.json .
  • Enable property services.CoAuthoring.token.enable.browser, services.CoAuthoring.enable.request.inbox
  • Fill in the secret key in property services.CoAuthoring.secret.inbox.string

{
  "services": {
    "CoAuthoring": {
      "token": {
        "enable": {
          "request": {
            "inbox": true
          },
          "browser": true
        }
      },
      "secret": {
        "inbox": {
          "string": "secretkey"
        }
      }
    }
  }
}

• In OnlyOffice plugin configuration, fill in the secret key.

3.3 Co-edition rights

3.3.1 Members

By default, all members with the right to modify a document can co-edit it with OnlyOffice.

This list can be restricted with an ACL. To do this, in the JPlatform configuration, create an ACL, include the OnlyOffice Edition resource in it, and associate it with the group of members to which you want to allow co-editing. 

3.3.2 Inviting External Users

The module offers the possibility to invite external users (contacts, e-mail) to co-edit a document. This feature can be disabled in the module configuration.

3.4 Supported file formats

The list of file formats supported by the plugin is defined in property jcmsplugin.onlyoffice.supported-file-extensions.

This list can be redefined to fit your needs (example: propose OnlyOffice edition only for MS Office documents : docx, xlsx, pptx).

The full list of file formats supported by OnlyOffice is described here : https://helpcenter.onlyoffice.com/ONLYOFFICE-Editors/index.aspx

3.5 DocumentEditorPolicyFilter

Since JPlatform 10 SP3, it is possible to filter the list of document editors, including OnlyOffice editor, thanks to interfaceDocumentEditorPolicyFilter. 

public class OnlyOfficeEditorPolicyFilter extends AbstractDocumentEditorPolicyFilter {

  @Override
  public List<DocumentEditor> filterEditorList(List<DocumentEditor> editorList, FileDocument doc, Member mbr) {

    if (doc instanceof DBFileDocument) {
      return editorList;
    }

    return editorList.stream()
        .filter(editor -> !(editor instanceof OnlyOfficeDocumentEditor))
        .collect(Collectors.toList());
  }
}

3.6 Auto-saving

In OnlyOffice, a document co-editing session is closed as soon as all users have left the document editing page (closing the window, navigating to another page). In this case, by default, the plugin automatically saves the document in JPlatform. You can disable this feature in the plugin properties. In this case, document will be saved only upon save button pressing. Please note however that in case of accidental disconnection of all users (e.g. network issues), all modifications will be lost without any possibility of rollback.

3.7 Conversion service

OnlyOffice offers a conversion API. OnlyOffice plugin exposes a service to exploit this API. This service can be exploited by the PDF conversion plugin since version 5.6. To do this you need:

• To install and configure the PDF conversion plugin
• In the PDF conversion plugin configuration, set the onlyoffice in the property Conversion service key

For more details, please refer to the PDF conversion plugin documentation.

3.8 References

• Document server API documentation: https://api.onlyoffice.com/editors/basic
• Document server configuration: https://helpcenter.onlyoffice.com/server/document.aspx