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Office 365 Plugin 3.2

Description

The Office 365 module offers a high level of integration with the various Office 365 applications and services.

You can access all the applications and services you needs without having to leave your Jalios Digital Workplace.

Access Office 365 services from your application launcher

Find all Office 365 applications directly from your application launcher. 

You can quickly enter a note with OneNote, write a new Word document, a PowerPoint presentation, build a new report with PowerBI, etc

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Process your emails quickly

In addition to accessing Outlook email, an icon in the topbar informs you of the number of new emails and by clicking on this icon an interface allows you to view these emails and process them quickly:

  • Check the content of an email and its attachments
  • Perform actions on the email (mark as read/unread, to follow, mark as spam, archive, delete)
  • Share an email in JPlatform in order to socialize it (comment, share, I like)
  • Add a task on an email to
  • Import the attachments to process them in JPlatform (classification, workflow, processing with JCapture, co-publishing, integration in processes)

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You can also manage your emails through a dedicated portlet.

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Email management is supported by the JMail plugin   (which provides the interface) and the Office 365 plugin (which provides email access)

Discover these features in this short video :

 

View and manage your calendars

You can quickly check your calendar and add events from JPlatform. The calendar is directly connected with Office 365. Your agenda on JPlatform and Outlook (desktop, web and mobile) are therefore always synchronized.

Your agenda is accessible in the "My day" view of the sidebar which opens by clicking on your photo.

You can also find it from the JCalendar portlet (with views by day/week/month). You can filter events and display your colleagues' calendars.

This portlet offers a modernized and responsive view. You can create events directly from the portlet, you can also move events by a simple drag and drop.

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When you click on an event it is displayed in JPlatform with an enhanced view. The location is presented on a map (JMaps module). You can socialize it like any JPlatform content: add comments, recommend it, add a task, read later,... Similarly, if attachments are associated with this event, you can view and edit them in JPlatform.

In addition to personal calendars, you can manage team calendars and attach the JCalendar portlet to a collaborative space. The created events are stored in an Office Group associated with the JPlatform collaborative space.

The management of calendars and space calendars is supported by the JCalendar plugin  (which provides the interface) and the Office 365 plugin (which provides access to calendars)

Discover these features in this short video :

 

Start a conversation with Teams

On a member's JPlatform profile page, the Teams icon allows you to initiate a one-click text or video conversation with that member.

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Access your Teams and Sharepoint sites

The JPlatform spaces directory lists all the collaborative spaces to which you have access. With the Office 365 module, the directory is now enhanced with two new views: the list of your Teams spaces and the list of your Sharepoint sites.

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Insert your OneNotes documents and notes

In all JPlatform Wysiwyg fields you can insert links to your OneNotes notes or Office 365 documents whether they are stored in OneDrive, Sharepoint or Teams.

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Viewing and co-authoring Office 365 documents

When you access an Office 365 document from JPlatform (via search, a link,...) it is displayed within JPlatform in the Office 365 viewer. From this viewer you can modify it (if you have the rights) or import it to socialize it in JPlatform (add comments, recommend it,...)

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Search Office 365 documents from JPlatform

The JPlatform search can be extended to documents contained in Office 365

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Access relevant Office 365 content

Insights portlets allow you to take advantage of Delve technology and display the latest documents used, the latest shared documents, popular documents (with document type filtering).

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Insert a Yammer feed into a portal or a JPlatform collaborative space

The Yammer portlet allows you to insert a Yammer feed into all JPlatform portal pages (JPortal, collaborative space and custom desktop).

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Screenshots

1. Viewer
2. Edition d'un Document
3. Ajout d'un nouveau document Office
4.
5.
6.
7.
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Installation

Azure AD Configuration

First, connect to Azure Active Directory admin center https://aad.portal.azure.com/

Add/configure the application

  1. Login as administrator on Azure Active Directory admin center
  2. Go to "Azure Active Directory
  3. See the "Application records" section
  4. Create a new application
    1. input his name
    2. enter the authentication callback URL (replace the domain with your own) :
      https://jplatform.example.com/plugins/Office365Plugin/jsp/oauth/oauth2callback.jsp
  5. Copy the identifier of the application and put it in the configuration of the module
  6. In the "Certificates and Secrets" section,
    1. keep it a secret
    2. choose a period of validity ("without expiry" is recommended for this use)
    3. enter a name that can be identified later (JPlatform and the Office365 module are unambiguous)
    4. copy the secret key and put it in the module configuration

Demonstration in video

 

 

Add permissions on the application

Add the necessary authorizations in the application :

  1. Login as an administrator to Azure Active Directory Admin Center
  2. Access Azure Active Directory
  3. See the "Application records" section
  4. Consult the previously created application
  5. Go to the "API permissions" section
  6. Choose "Add Permission"
  7. Choose "Microsoft Graph"
  8. Select "Delegated Permissions", check all of the following entries
    • Calendars.Read
    • Calendars.Read.Shared
    • Calendars.ReadWrite
    • Calendars.ReadWrite.Shared
    • Directory.AccessAsUser.All
    • Directory.Read.All
    • Directory.ReadWrite.All
    • Contacts.Read
    • Contacts.Read.Shared
    • Files.Read
    • Files.Read.All
    • Files.ReadWrite.All
    • Group.Read.All</code
    • Group.ReadWrite.All
    • Mail.Read
    • Mail.Read.Shared
    • Mail.ReadWrite
    • Mail.ReadWrite.Shared
    • Notes.Read
    • Notes.Read.All
    • Notifications.ReadWrite.CreatedByApp
    • People.Read
    • Sites.Read.All
    • Tasks.Read
    • Tasks.Read.Shared
    • User.Read
    • User.Read.All
    • User.ReadBasic.All
    • UserActivity.ReadWrite.CreatedByApp
    • email
  9. Validate
  10. Grant API Consent for the users (button "Grant consent for COMPANY")

For more information on Office 365 and Microsoft Graph authorizations, see this documentation for security managers and Azure AD administrators.

Demonstration (partial) in video

Sharepoint Site Configuration

Access the administration of the module, and configure the "SharePoint Site" property whose value is usually in the form of https://{company}.sharepoint.com/

Configuring Teams Calls

Since version 3.2, the plugin offers the possibility to make Team calls directly from the Digital Workplace (from a member profile page, a member ttcard, etc.). Since the Teams API does not offer the possibility to trigger a call from a URL, the calls are made by a bot. As a consequence, you can only call members authenticated to Office 365 on the platform (no guest account).

To activate this feature, please follow the steps below.

Create and register a calling bot

Follow the documentation here https://docs.microsoft.com/fr-fr/microsoftteams/platform/bots/calls-and-meetings/registering-calling-bot

  • When creating the bot, you will be asked to fill in the application ID. It corresponds to the one of the application you configured above.
  • When activating the Teams channel, you will be asked to fill in the URL of the webhook (used to receive call notifications etc.). It must be in the form https://<webapp>/plugins/Office365Plugin/jsp/teams/callback.jsp
  • When setting Microsoft Graph application permissions, only this one is necessary:
    • Calls.Initiate.All

Configuring the plugin

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  • Fill in the bot name (that you specified when creating it) in the plugin properties

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Information

Version
  • 3.2
Stability
  • Stable
Compatibility
  • JPlatform 10 SP2
    JPlatform 10 SP3
    JPlatform 10 SP4
Certified by Jalios
  • Yes
Price
  • Paid Plugin
Support
  • Jalios Support
Author
  • Jalios SA
License
  • Jalios
Size
  • 16.92 MB
Updated
  • 2/1/21
Download
  • 21
Required Plugins
OAuth
v 1.2
JMail
v 1.0
JCalendar
v 1.2