VacationRequest 2.3.1

Manage leave requests, validation and follow-up directly in the digital Workplace

In conjunction with the attendance planning (JWork module), you enable each of your employees to find out about their colleagues' vacation from the attendance plan.

When to use this module

You want to offer a digital solution to enable your employees to make their leave requests, facilitate validation and ensure complete follow-up in the digital Workplace.

You want to speed up the processing of requests by using the notification system.

You want the request to be automatically submitted to the manager.

What this module offers

The Leave Requests module enables employees to submit leave requests, which are then processed by their managers and by administrative managers. The module does not manage leave balances, but it does have an API that enables it to be coupled with an HRIS.

The leave request application enables you to :

• Request leave for yourself
• Request leave for a team member (reserved for managers)
• For each request, you must enter
  • the type of leave from a drop-down list (paid leave, RTT, ...)
  • start and end dates, with half-day precision
  • number of days taken
  • additional information (optional text field)
  • the message to be associated with the calendar event

Each request is processed via a workflow (configurable according to your needs) integrating 3 roles, including

• the requestor
• the hierarchical validator based on the organization chart
• the administrative validator.

Notifications are sent each time the status of the request changes.

Leave is automatically added to the employee's calendar. If you have the JWork module, the leave is also displayed in the attendance calendar.

• The "MY VACATIONS" section contains the following sections:
  
  • My requests: list of leave requests, with the option of filtering by status, type of leave, dates and number of days. Dates can be sorted in ascending or descending chronological order. For each request, the employee has access to the status (history)
    • possibility of mass cancellation of vacations
  • Calendar: calendar view with choice of daily, weekly, monthly or schedule display
  • Help: link to an FAQ to be entered in the module parameters.
  • Optional: display of a Synthesis page of leave and RTT remaining to be taken, enabling data to be retrieved from your HRIS (requires specific development)

• A "MY TEAM" section with a view of the team calendar. Managers have access to two additional sections
  • Requests to process: displays the list of team requests to be processed.
  • All requests: list of team leave requests, with the option of filtering by status, leave type, dates and number of days. Dates can be sorted in ascending or descending chronological order. For each request, the manager has access to the status (history)
  • Optional Team synthesis  list of team employees with information on leave and time-off. This section requires coupling with HRIS

Validators (hierarchical and administrative) can validate mass requests.

The administrative validator receives notification when the hierarchical validator has validated the request. They validate requests in the "All requests" view or in the request workflow.

Administrators of leave requests also have access to the "ADMINISTRATION" section, with 3 sections:

• All requests: lists of requests to be processed, with the option of viewing or cancelling a request.
• Registration number management
• Optional Organization synthesis: list of employees with information on leave and time-off. This section requires coupling with HRIS

New features 

Version 2.3 :

• Mass status change of a selection of requests
• Calendar and team calendar views
• Possibility for a manager to enter leave requests for team members.

Version 2.2 :

• Coupling with attendance calendar (moduleJWork)

What our customers like

The leave request process is fully integrated, using the functionalities of the digital workplace: notifications, workflow, agenda.

This module is compatible with specific developments to integrate external tools

This module only works with JPlatform version 10 SP1 or higher.

The module in action